Submittal Review Stamp Approve Vs No Exceptions Taken
Essential Concepts and V Key Elements to Help You Understand Them.
A note: While we wrote this article mainly for young projection engineers starting out in the industry, we've included information that could be useful for anyone involved in the submittal process.
Submittals thing. Equally a Quality Command tool, they ensure Owners become the structure they signed up for. As a pipeline for blueprint, they bring builders' shop drawings and product selections into the projection. And, as a facility management resources, they tin serve as a cardinal reference throughout the life of the construction.
Despite their value, submittals don't get a lot of love. Subcontractors talk about the time it takes to put them together and so to revise them. Full general contractors, particularly project engineers, can continue at length about processing documents from xxx different subs, reconciling them with the submittal log, reviewing them, forwarding them, noting approvals, and returning them. And and then doing it over again. And this practice takes place during construction and and so again at closeout time.
Architects and engineers also have issues with submittals. They complain nearly voluminous documents, sometimes 500 pages or more, and dorsum and along iterations with GCs and subs. So, you might ask, what is the point of all this paperwork spread throughout the projection?
The Starting Point: Plans and Specs
Construction runs on "plans and specs." The plans are, of course, the comprehensive set of working drawings provided, on paper and electronically, past the architects, engineers and consultants on the blueprint team.
The blueprint team also creates a Projection Manual, frequently referred to as the "spec book." Even on a project of a moderate size, they tin encounter thousands of pages – the construction version of War and Peace. Merely they play a critical role. Project Manuals set out detailed requirements for many aspects of the job, including scheduling, payment procedures, shop drawings, product choice, testing, documentation, and closeouts. These requirements cannot be establish anywhere else.
The plans tell your projection'southward story graphically. The Project Transmission expresses it in words. You will want to understand both to capeesh the construction you are about to build.
What are Submittals?
Construction contracts require both the general contractor ("GC") and subcontractors ("subs") to exercise submittals, documents and concrete samples they must deliver to the architects, engineers, and consultants on the pattern team before doing the piece of work. The Project Manual sets out both general requirements for submittals (unremarkably in Submittal Procedures, Section 01 30 00) and specific requirements, found in virtually every section in the Manual.
Submittal items include schedules, meeting minutes, product data, store drawings, test data, production samples, warranties, and operations and maintenance (O&M) data. A large projection, with dozens of subs, may have 500 or more individual submittals.
At the beginning of the projection, the GC'south project squad will review the Project Transmission and create a Submittal Log. (Sometimes information technology's called the Submittal Register.) The Log volition list in item all the submittals required on the projection. The project engineer frequently performs this task. On a large project, it tin take quite a while to attain.
As a next step, the GC assigns portions of the log to the responsible parties. Some submittals, such as the project schedule or the waste management program, the GC assigns to itself. The vast majority are assigned to individual subs representing the diverse trades on the project.
Action Submittals, Informational Submittals, and Closeouts
When people think of submittals, they are typically thinking of "Activity Submittals." Shop drawings, product information, and samples are almost always activity submittals. These submittals require review past i or more members of the design team – architects, engineers, or consultants. Responses from the design team vary, but the general range is from "Canonical" or "Approved with Notes," to "Revise and Resubmit," "Rejected," or "Non Reviewed." Some designers use the term "Reviewed," rather than "Approved."
Each activity submittal goes back and forth until the blueprint team marks the full submittal package "No Exceptions Taken" or "Furnish equally Corrected." All this requires collaboration – work cannot offset on a given part of the project until its submittals are reviewed and approved. When submittals are incomplete, submitted tardily, or not canonical in a timely fashion, they tin can agree up the chore.
Projects also include a significant number of "Informational Submittals." These are very much a role of the projection, but they generally do not crave a response from the blueprint team. Qualification data, test reports, quality control reports and meeting minutes are often advisory submittals.
"Closeout Submittals" brand up their own special category. These include warranties, Operations and Maintenance (O&M) information, final test reports, occupancy and other agency approvals, and extra materials, such as the floor, wall, and ceiling tiles needed for future repairs. Preparing closeout submittals can have considerable time, but the structure is not consummate, and the final payments don't go far, until they are washed.
Submittals and Quality Control (QC)
To appreciate the value of submittals, you'll want to put yourself in the shoes of the projection owner. You're buying an office edifice, or a medical dispensary, or a highway span. Y'all have the right design, you have detailed specifications, and you lot've selected your general contractor. You're also about to shell out major coin and assume a new set of liabilities. How do you know you're going to get what you signed upwardly for?
That'due south where submittals come in. During construction, they play a fundamental role in the industry Quality Control (QC) process. Paul Stout, founder and director at Power Summit, an Associated General Contractors of America (AGC) partner and a national provider of construction training programs, sums up their value perfectly: Submittals are "the single all-time way for Owners to ensure quality, functionality, and compliance per the plans and specifications. When used properly, they also get an early warning organisation for discrepancies, ambiguities, blueprint issues, and antiquated requirements."
Stout goes on to say: "Project teams should e'er be searching for ways in which to streamline this process, enabling the blueprint team to clarify or correct known issues in the shortest amount of time."
In curt, during structure, submittals tin can help milk shake out the bug between designers and builders then they can resolve problems before they occur on the jobsite. Ultimately, they assure owners they are getting what they are paying for.
Submittals and Pattern
Through store drawings, contractors provide designs for concrete reinforcing, waterproofing systems, covering configurations, interior and exterior fixtures and finishes, mechanical, electric, and utility systems, and many other central components of a structure. And, in virtually all trades and MasterFormat divisions, contractors make final production selections based on the specifications.
How is all this design and product selection data incorporated into the project? Through submittals. Submittals are the vehicle through which contractors express their role not only as builders, but as designers as well.
This is hardly the identify for a long discussion almost Lean Structure, Integrated Project Delivery, or Building Data Modeling. But each of these disciplines recognizes and emphasizes the contractor's role in the final pattern of the structure. Some literature actually refers to contractors every bit the "Last Designer."
Submittals and Facility Management
At the job'southward end, submittals go part of the permanent project record. Done well, they tin go an important resources for facility managers. When it comes time to repair or replace an HVAC fan, for example, the approved submittal will non only testify the make and model number of what was installed, but also maintenance instructions, installation details, and original warranty. In the best of all worlds, the final approved submittals are indexed and set up to make retrieval of this data piece of cake.
5 Key Elements to Agreement Submittals
Hither are v concepts to assist yous understand more about submittals and the submittal process:
- The Projection Transmission: As noted above, the Project Manual tells your project'southward story in words. The place to brainstorm is the Table of Contents – excerpts from i are included at the end of this article. The Table of Contents will help you see what you lot'll observe in the Project Manual, and help y'all distinguish it from what you'll find in the drawings.
- MasterFormat, UFGS, and DOT Formats: For most building projects in the U.s.a., Project Manuals are organized using MasterFormat. Information technology's worth getting familiar with the MasterFormat divisions. Federal projects use the United Facility Guide Specifications (UFGS). They are similar to MasterFormat but utilise a slightly dissimilar numbering way. Highways and other infrastructure projects volition apply formats from country DOT's.
- Submittal Procedures: Almost all Project Manuals contain a submittal procedures section. In MasterFormat, the number is 01 thirty 00. These lay out how submittals piece of work for the entire project – this is required reading for GCs and subs alike.
- General Requirements: Virtually all Project Manuals have an extensive General Requirements section, MasterFormat Partition 01. This section, primarily the realm of the GC, lays out processes for payments, substitutions, project direction, scheduling, submittals, testing, temporary facilities, and closeouts. It'southward a big role of your project'southward story.
- Specific Requirements – Specs and Schedules: Divisions 02 to 48 of the Project Manuals (not all divisions are in all books) lay out the requirements that utilise to your subs on the project – from site work to physical, to interiors, to mechanical and electric. Submittal items too show up in the plans, particularly on fixture schedules for hardware, plumbing, HVAC, and lighting.
Key Roles: Quality Control, Design Pipeline, and Facility Direction Reference In summary, submittals play 3 valuable roles in every projection:
- Project QC: Submittals help shake out issues before they happen on the jobsite, where the cost of correction can sew to 10 times or more in pre-construction. Looking at the big picture, submittals ensure that the Project Owners terminate up with a structure that has been executed as promised."
- Design Pipeline: Submittals, specially for shop drawings and product data, are the way the design work of builders, sometimes called "Terminal Designers," get incorporated into the project.
- Facility Management Reference: What kind of calorie-free fixtures are in the second-floor hallway? What's the part number for the patient room door locks? How do I update the software for the burn down alarm system? The answers to these and many other questions should exist at your fingertips, in the approved submittals in the final projection record.
Submittals are worth doing, and worth doing well. They make upward a big part of your project's story and your project's history. At Submittal.com, we're here to help yous get them done – quickly, accurately, and effectively.
References To learn more well-nigh the submittal process, we recommend the post-obit people and resources:
- Paul Stout, Founder and Managing director of Education of Power Pinnacle, an AGC partner and provider of construction training programs, and his "Project Engineer's Boot Army camp" and AGC San Diego's Structure Project Manager Certificate Course
- Ron Geren of RLGA Technical Services, especially his "Keynotes" article "Understanding Submittals."
- Iris Tommelin and her colleagues at the Production Production Systems Laboratory (P2SL) at the University of California, Berkeley
- Articles by David Stutzman of Conspectus, specially the highly useful "What Should I Look for During Submittal Review"
And, we would like to admit the help of many architects, engineers, GCs, subcontractors, and benefactor sales reps who have contributed to our agreement over the years. Thank you!
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Source: https://blog.submittal.com/what-are-construction-submittals-and-what-is-the-point-of-doing-them-17sep20/
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